What is a board resolution format and why do companies need one?

A company board resolution format is a legal, formal record of decisions passed by a company’s Board of Directors during a meeting or by circulation under the Companies Act 2013. It acts as binding proof of corporate authorization for banks, tax departments, courts, and ROC.

Is a board resolution format for opening bank account mandatory?

Yes. Banks operating in India (SBI, HDFC, ICICI, Kotak, Axis, etc.) mandatorily require a Certified True Copy of a board resolution format for bank account opening to open a corporate current account, specify authorised signatories, and define operating modes.

What is a board resolution format for gst registration?

A board resolution format for gst registration is an official resolution passed by directors or partners authorizing a designated officer as Primary Authorised Signatory to sign GST application form REG-01, submit OTPs, and manage GST portal filings.

What is a certified true copy of a board resolution?

A Certified True Copy (CTC) of a board resolution is an official extract of the resolution passed at a board meeting, authenticated under Section 21 of Companies Act 2013 by a serving Director, MD, or Company Secretary with the words "Certified True Copy" and the company rubber seal.

How does an llp board resolution format or trust board resolution format differ from a company resolution?

An llp board resolution format uses terminology like "Designated Partners" and "LLPIN", while a trust board resolution format uses "Board of Trustees" and "Trust Registration Number". A private limited company board resolution uses "Board of Directors", "CIN", and "DIN".

Can a board resolution be passed by circulation without a physical meeting?

Yes. Under Section 175 of Companies Act 2013, a resolution can be passed by circulation (Circular Resolution) without a physical meeting, provided the draft resolution is sent to all directors in India. Note: Statutory matters under Section 179(3) cannot be passed by circulation.

Which board resolutions require MCA Form MGT-14 filing within 30 days?

Under Section 117 read with Section 179(3) of Companies Act 2013, resolutions to borrow money, issue securities, grant loans, approve financial statements, or diversify business must be registered with ROC in Form MGT-14 within 30 days.

Who is authorized to sign a certified true copy of board resolution format?

A Certified True Copy can be signed by any serving Director, Managing Director, or Company Secretary (CS) authorized by the Board, accompanied by the company’s official rubber seal.

Is a board resolution format in word or board resolution format pdf download available?

Yes. QuickDocIndia provides an instant live generator allowing you to customize your board resolution format in word or board resolution format pdf with pre-drafted legal wording compliant with Companies Act 2013.

What is the penalty for not filing Form MGT-14 within 30 days?

Failing to file Form MGT-14 within 30 days attracts statutory penalties under Section 117 of Companies Act 2013 on both the company and officers in default.

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Board Resolution Generator & Formats Builder

Q: What is a board resolution format for partnership or partnership firm board resolution format?

A board resolution format for partnership or partnership firm board resolution format is a resolution passed by all partners of a partnership firm authorizing specific partners to open a bank account, sign contracts, or represent the firm before tax authorities.

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Choose Preset Type / Purpose8 Presets

Pass a board resolution to open a corporate bank account and appoint authorized signatories with operating powers.

BANKING NOTE: Banks mandatorily require a Certified True Copy of the Resolution signed by an active Director/Partner/CS along with the official rubber seal for current account opening.

Step 1 of 333% Completed

Entity & Meeting Details

Company name, CIN/LLPIN, address, date & meeting venue.

Entity Type Variant

Company / Entity Name *

e.g. Example Private Limited

Corporate Identification Number (CIN / LLPIN) *

e.g. CIN U12345MH2020PTC123456 or LLPIN AAA-1234

Registered Office / Address *

e.g. 123 Commercial Hub, Fort, Mumbai 400001

Resolution Passed Via

Meeting / Resolution Date

Meeting Time

e.g. 11:00 AM

Meeting Venue

e.g. Registered Office of the Entity

Chairman / Presiding Member

e.g. Rahul Sharma (Chairman)

Directors / Partners / Trustees Present

e.g. List of members present at the meeting

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Stamp Margin Top: 90mm

GOVERNMENT OF INDIA • STATE OF MAHARASHTRA

NON-JUDICIAL STAMP PAPER — VALUE As applicable in the State

[Leave top 90mm blank space when printing directly onto physical Stamp Paper]

CERTIFIED TRUE COPY OF BOARD RESOLUTION

EXAMPLE PRIVATE LIMITED CIN: U12345MH2020PTC123456 REGISTERED OFFICE: 123 Commercial Hub, Fort, Mumbai, Maharashtra 400001

CERTIFIED TRUE COPY OF THE RESOLUTION PASSED AT THE MEETING OF THE BOARD OF DIRECTORS OF EXAMPLE PRIVATE LIMITED HELD AT 123 COMMERCIAL HUB, FORT, MUMBAI, MAHARASHTRA 400001 ON 1 AUGUST 2026 AT 11:00 AM CHAIRMAN / PRESIDING OFFICER: Rahul Sharma (Chairman) MEMBERS PRESENT: 1. Rahul Sharma (DIN: 12345678) 2. Priya Verma (DIN: 87654321)

1. ISSUING CORPORATE ENTITY (COMPANY / LLP / TRUST):

EXAMPLE PRIVATE LIMITED (CIN: U12345MH2020PTC123456), having registered office at 123 Commercial Hub, Fort, Mumbai, Maharashtra 400001.

(acting through its Board of Directors, which expression shall include its successors-in-office and permitted assigns).

AND

2. AUTHORIZED REPRESENTATIVE(S) / APPOINTEE(S):

Rahul Sharma & Priya Verma (DIN: 12345678 / PAN: ABCDE1234F), in the capacity of Director(s) / Partner(s).

(hereinafter referred to as the "AUTHORIZED REPRESENTATIVE(S)", empowered to act for and on behalf of the Entity).

RESOLUTIONS PASSED BY THE BOARD:

1. OPENING OF BANK CURRENT ACCOUNT WITH STATE BANK OF INDIA:

RESOLVED THAT consent of the Board of Directors be and is hereby accorded to open a Current Bank Account in the name of the Company with State Bank of India, MG Road Branch, Mumbai. RESOLVED FURTHER THAT Rahul Sharma & Priya Verma be and are hereby authorized to operate the account Singly, execute account opening forms, sign cheques, receipts, deposit slips, and access corporate net-banking facilities.

2. AUTHORISATION & MODE OF OPERATION:

RESOLVED FURTHER THAT Rahul Sharma & Priya Verma (DIN: 12345678 / PAN: ABCDE1234F) be and is/are hereby authorised to operate the said bank account Singly (Any one signatory), sign cheques, deposit slips, internet banking forms, and execute necessary agreements on behalf of the Entity.

3. CERTIFICATION & DELIVERY TO BANK:

RESOLVED FURTHER THAT a certified true copy of this resolution signed by any Director be furnished to State Bank of India and that the Bank be requested to act upon the same.

Place / Location: ______________________Date of Execution: ______________________

IN WITNESS WHEREOF, the Certified True Copy of this Resolution is signed, certified, and sealed on this 1 August 2026 at Mumbai, Maharashtra. FOR AND ON BEHALF OF EXAMPLE PRIVATE LIMITED

SIGNATURE OF DIRECTOR (With Entity Rubber Seal)

Rahul Sharma Director (DIN: 12345678)

SIGNATURE OF DIRECTOR (With Entity Rubber Seal)

PLACE: Mumbai DATE: 1 August 2026

(OFFICIAL RUBBER SEAL)

PLACE: Mumbai DATE: 1 August 2026

WITNESS 1:

Name: ______________________

Signature: ___________________

WITNESS 2:

Name: ______________________

Signature: ___________________

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No attorney-client or professional relationship is created by using QuickDocIndia.
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Legal Guide & Reference Article

Board Resolution Format — Free Generator (Bank/GST) | QuickDocIndia

Master the official board resolution format in India under the Companies Act 2013. Generate certified true copies for bank account opening, GST registration, director appointment, loan borrowing, and ROC MGT-14 filings.

By the QuickDocIndia Editorial Team

Quick Answer

A board resolution format in India is a formal legal document recording decisions passed by a company’s Board of Directors under the Companies Act 2013. A certified true copy of a board resolution signed by a Director or Company Secretary with the company seal is required for bank account opening, GST registration, director appointments, loans, or filing Form MGT-14 with ROC.

Statutory Governance Framework: Companies Act 2013 (Sections 174, 175, 179 & MCA Rules 2014)

Reviewed by CS & Legal Team • Updated August 2026

A board resolution format (or company board resolution format) is an essential corporate governance template used by Private Limited Companies, Public Limited Companies, LLPs, and Trusts in India to record formal decisions passed by the Board of Directors. Whether you need a board resolution format in word, a board resolution format word document, a board resolution format pdf, a sample board resolution format, a private limited company board resolution, an llp board resolution format, or a trust board resolution format, generating a verified draft ensures complete compliance under the Companies Act 2013.

1. What is a Board Resolution Format & Statutory Governance in India

Under Indian corporate jurisprudence, the Board of Directors acts as the primary executive authority of a company. Directors exercise their collective powers by passing resolutions at duly convened board meetings or via circulation under Section 175 of the Companies Act 2013.

Understanding how to make a board resolution requires adhering to the core statutory provisions governing corporate resolutions in India:

Section 174 (Quorum): Mandates a minimum quorum for board meetings (higher of 1/3rd total board strength or 2 directors).
Section 175 (Circular Resolution): Governs resolutions passed by circulation without holding a physical meeting.
Section 179 (Board Powers): Outlines the general executive powers of the Board of Directors.
Section 179(3) (Mandatory Board Meetings): Specifies powers that CAN ONLY be exercised at physical board meetings (e.g., borrowing funds, issuing shares, investing capital).
Section 117 & MCA Rules: Requires specified board resolutions to be registered with the Registrar of Companies (ROC) via Form MGT-14 within 30 days.

Section 179(3) Mandatory Matters: Powers Exercisable Only at Board Meetings

Under Section 179(3) of the Companies Act 2013, the Board of Directors of a company must exercise the following powers ONLY by means of resolutions passed at meetings of the Board (and NOT by circular resolution):

Financial & Borrowing Powers

To make calls on shareholders in respect of unpaid share capital.
To authorize buy-back of securities under Section 68.
To issue securities, including shares and debentures in India or abroad.
To borrow monies (loans, term facilities, overdrafts).
To invest funds of the company.
To grant loans, guarantees, or security for borrowing.

Corporate & Structural Powers

To approve financial statements and the Board’s Report.
To diversify business activities of the company.
To approve mergers, amalgamations, or corporate restructuring.
To acquire controlling stakes in another company.
To appoint or remove Key Managerial Personnel (KMP).
To appoint internal auditors and secretarial auditors.

Ordinary vs Special vs Circular Resolution Comparison Matrix (2026)

Comparative breakdown of decision body, voting threshold, and physical meeting requirement under Companies Act 2013

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2. Board Resolution Formats Across Entities: Pvt Ltd, LLP, Trust & Partnership

The structural terminology in a resolution varies based on the entity type. Whether drafting a private limited company board resolution, an llp board resolution format, a trust board resolution format, or a board resolution format for partnership (or partnership firm board resolution format), using proper legal terminology ensures institutional acceptance:

Entity Type	Governing Body	Registration ID	Signatory Title	Statutory Framework
Private Limited Company	Board of Directors	CIN (21 Digits)	Director / MD / CS (DIN)	Companies Act 2013
LLP (Limited Liability Partnership)	Designated Partners	LLPIN (7 Digits)	Designated Partner (DPIN)	LLP Act 2008
Trust / Society	Board of Trustees	Trust Reg. No.	Trustee / Managing Trustee	Indian Trusts Act 1882
Partnership Firm	Partners of the Firm	Firm Reg. No. / PAN	Partner / Managing Partner	Indian Partnership Act 1932

3. What is a Certified True Copy (CTC) & How to Authenticate It

Banks, financial institutions, government portals, and courts do not accept original company minute books due to privacy and custody rules. Instead, they require a certified true copy of board resolution.

Authentication of a board resolution extract is governed by Section 21 of the Companies Act 2013 read with Rule 8 of Companies Rules 2014:

Key Elements of a Valid Certified True Copy (CTC):

Letterhead: Printed on official letterhead of the entity.
Heading: Clear heading "CERTIFIED TRUE COPY OF THE RESOLUTION PASSED...".
Meeting Details: States date, time, venue of board meeting, or Section 175 circulation mode.
Operative Clauses: Exact "RESOLVED THAT..." and "RESOLVED FURTHER THAT..." wording.
Certification Statement: "Certified True Copy — For [Company Name]".
Signatory Block: Signed by active Director, Managing Director, or CS with full Name, Designation, and DIN/Membership Number.
Rubber Seal: Affixed with official company/entity rubber seal or stamp.

Common Board Resolutions Requiring MCA Form MGT-14 Filing (30-Day Limit)

Statutory ROC filing necessity under Section 117 read with Section 179(3) of Companies Act 2013

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4. Purpose-Wise Board Resolution Formats: Bank Account, GST & Authorised Signatory

A board resolution format for opening bank account (or board resolution format for bank account), a board resolution format for gst (or board resolution format for gst registration), and a board resolution format for authorised signatory are among the most frequently executed authorizations in India. Under Section 117 of Companies Act 2013, specified resolutions must also be registered with ROC in Form MGT-14 within 30 days.

5. Step-by-Step Guide: How to Make a Board Resolution Format

Follow this 5-step compliance workflow to draft and execute professionally formatted board resolutions:

Step 1: Issue Board Meeting Notice & Agenda (Section 173) Issue a minimum 7 days' written notice to all directors along with the detailed agenda specifying the proposed resolution items.

Step 2: Verify Quorum & Convene Meeting (Section 174) Ensure minimum attendance of 2 directors or 1/3rd of total board strength. Record director attendance in the attendance register.

Step 3: Propose & Pass the Operative Resolution Propose the resolution text starting with "RESOLVED THAT..." and secure majority director assent.

Step 4: Record Minutes in Minutes Book Enter the resolution into the Company Minutes Book within 30 days of the meeting and get it signed by the Chairperson.

Step 5: Issue Certified True Copy (CTC) & MCA Filing Extract the resolution on company letterhead, certify with "Certified True Copy", sign with DIN, affix seal, and file MGT-14/DIR-12 if required.

6. Common Pitfalls & Legal Compliance Checklist

✅ Do's Checklist

Check company Articles of Association (AOA) for special voting thresholds.
Include exact DIN or DPIN of certifying directors/partners.
Affix official company rubber seal on Certified True Copies.
Enter resolution in Minutes Book within 30 days of meeting.
File MGT-14 on MCA portal within 30 days for Section 179(3) items.

❌ Don'ts (Common Mistakes)

Do not pass Section 179(3) borrowing or share issue resolutions by circulation.
Do not omit meeting date, time, or venue in the preamble.
Do not allow interested directors to vote on contracts in which they are interested (Sec 184).
Do not hold board meetings without fulfilling Section 174 minimum quorum.

Legal & Statutory Disclaimer: QuickDocIndia provides self-help automated document templates for informational and administrative purposes only. This generator does not constitute legal or company secretarial advice under the Company Secretaries Act 1980. For official e-form filings (Form MGT-14, DIR-12, PAS-3, INC-22) on the MCA V3 portal, please consult a practicing Company Secretary (CS) or Chartered Accountant (CA).

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How to Create & Execute

Follow these step-by-step instructions to generate your professionally formatted document

Select Purpose Preset & Entity Type

Choose your resolution purpose (Bank Account, GST Registration, Authorised Signatory, Loan, Director Appointment, DSC, Office Change, or Custom) and entity variant (Pvt Ltd, LLP, or Trust).

Enter Company Identity & Meeting Details

Provide company/LLP name, Corporate Identity Number (CIN/LLPIN), registered address, meeting date, time, venue, and list of directors present.

Fill Operative Clauses & Signatory Details

Input bank branch, authorised signatories, loan figures, or GST details. The system automatically drafts the "RESOLVED THAT" operative text.

Download Certified True Copy (PDF/Word)

Generate a print-ready Certified True Copy with letterhead header, statutory clauses, company seal placeholder, and director signature block.

Frequently Asked Questions

Clear answers to key legal and procedural questions

To understand how to make a board resolution format in India, state the company name & CIN, meeting date, time, and venue in the preamble, followed by the exact "RESOLVED THAT" operative clause, list authorised signatories or appointees, add a "Certified True Copy" authentication statement, and have it signed by an active Director or CS with the official company seal.