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Employee Warning Letter / Show Cause Notice Builder

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This template is intended solely for legitimate use by the authorized issuing party (e.g. employer, landlord, or deponent). Creating, altering, or using a false or forged document is a severe punishable offense under Bharatiya Nyaya Sanhita (BNS, 2023) / IPC forgery and fraud provisions.

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Employer & Employee

Company and employee identity details.

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Anti-Fraud Legal Safeguard & Disclaimer

This template is intended solely for legitimate use by the authorized issuing party (e.g. employer, landlord, or deponent). Creating, altering, or using a false or forged document is a severe punishable offense under Bharatiya Nyaya Sanhita (BNS, 2023) / IPC forgery and fraud provisions.

WARNING LETTER

FINTECH QUANTUM LABS PVT LTD Level 12, Express Towers, Nariman Point, Mumbai, Maharashtra 400021

Ref No: WRN/2026/4348 Date: 1 August 2026 To, Ramesh Pawar Flat 12, Star Residency, Andheri East, Mumbai, Maharashtra 400069 Designation: Operations Associate Subject: Formal Disciplinary Warning Letter and Show Cause Notice Dear Ramesh Pawar,

ISSUING EMPLOYER:

FinTech Quantum Labs Pvt Ltd, having registered office at Level 12, Express Towers, Nariman Point, Mumbai, Maharashtra 400021.

AND

EMPLOYEE DETAILS:

Ramesh Pawar, Designation: Operations Associate.

DISCIPLINARY FINDINGS & ACTION REQUIRED:

1. NOTICE STATUS:
This letter serves as a formal disciplinary notice: No — First Written Warning / Show Cause Notice.
2. NATURE OF MISCONDUCT / INFRACTION:
It has been brought to management's attention that you have engaged in the following conduct/infraction: Unauthorized absence from duty for 5 consecutive working days without prior written leave approval, and violation of workplace attendance guidelines..
3. VIOLATION OF COMPANY POLICIES:
The aforementioned conduct is in direct violation of company workplace policies, standard code of conduct, and employment terms.
4. MANDATORY SHOW CAUSE RESPONSE:
You are hereby required to submit a formal written explanation to HR on or before 7 August 2026 explaining why disciplinary action should not be initiated against you.
5. CORRECTIVE ACTION & FUTURE CONSEQUENCES:
Failure to submit a satisfactory response by the deadline or any future repetition of similar infractions will result in strict disciplinary action, including: Strict disciplinary action including suspension without pay, withholding of performance incentive, or immediate termination of employment under company rules..
Place / Location: ______________________Date of Execution: ______________________

Yours sincerely, For FINTECH QUANTUM LABS PVT LTD

Authorised Signatory / Company Seal

FinTech Quantum Labs Pvt Ltd

Authorised Signatory / Company Seal

Party 2

WITNESS 1:

Name: ______________________

Signature: ___________________

WITNESS 2:

Name: ______________________

Signature: ___________________

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